Overview
Reporting to the Director of Creative Services, the Art Department Coordinator is responsible for providing staff support to the Creative Director and the Director of Creative Services. The person in this role coordinates basic Art Department functions and carries out special projects as requested.

RESPONSIBILITIES
General Office Administration:

-- Answer phones, faxing, messengering, xeroxing, mailings.
-- Schedule meetings, memos, e-mails for department.
-- Process invoices and POs for the department; follow through with vendors and accounts payable.
-- Make service calls and ordering supplies for xerox machines.
-- Process time sheets, vacation requests for the department.
-- Responsible for handling art requests from various departments.

Art Department Coordination:

-- Order art/graphic supplies and open new vendor accounts when requested.
-- Create and maintain job bags for projects.
-- File, organize, and distribute packaging samples.
-- Coordinate display of special packaging.
-- File promo items from designers, illustrators, and photographers.
-- Distribute project info to designers.
-- Maintain art department bulletin board.
-- Maintain the art department contact database.
-- Assist designers in making minor editorial changes on projects.
-- Handle registering projects in selected graphic design contests.

Routing of Artwork:

• Assist in routing and trafficking of artwork for internal and outside approvals
  
• Assist with Photo Research/Clearances
  
• Attain insurance certificates for props.
  
• Assist in photo shoots.
  
• Research for photo shoots; i.e. props, materials, costs, etc.
  
• Order prints, transparencies, album covers for projects.
  
• Duplicate prints, transparencies, slides, etc.
  
• Call in and return portfolios.
  
• Negotiate pricing for photo usage on CD packaging.

Qualifications

  -- PC and Macintosh literate
  -- Able to prioritize and juggle many tasks at once
  -- Good verbal and written communication skill

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